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Tips for Setting Up a Problem free Event Presentation Computer

Jan 23, 2018

We had a question from Marcus who asked:

   "Do you have any tips for setting up a problem-free presentation computer?

   I always have a fear that the laptop I plug into the projector might not be set up right and get pop-ups mid presentation".

How many times have we all felt that same fear? I know I have! Presentations are one of the most important parts of your event... in most cases, it is what people have come to see and is a key component of conveying your message effectively. The last thing you want is for it not to work on the day.

So, here are a few of my top tips for getting it right:

START
Right at the very beginning, as soon as you have chosen your venue, ask them what format your presentation needs to be in (16:9 or 4:3). Also pass this information on to any speakers providing their own presentations.

TWO OPTIONS
1. Use the venue computer and hire and AV operator

This is my preferred option as the computer will be set-up correctly and the AV technician will know what to do if it's not. You still need to make sure you arrive early to the venue and do AV test.


2. Use your own computer 

If you chose to use your own computer there a few things to remember:

  • Go to the venue before your event (days, weeks or even months!) - plugin and test it
  • Bring your power cable and any adaptors you may need (the usual ones are HDMI, VGA and a Mac adaptor)
  • Make sure there is an AV technician on call if needed

 

BEFORE YOU GET TO THE VENUE

  • Take all of your own items off the desktop, so you just have the presentations there and you can easily find them.
  • Remove your password.
  • Put computer in do not disturb or presentation mode to avoid pop-ups
  • Turn off computer sleep mode so it doesn't go to sleep halfway through a presentation.

 

So, there you have it... follow these few tips and you won't have to worry about technology letting you down when you need it most!

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